Categorie:2. Ordenen en beschrijven/en: verschil tussen versies

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<languages />Wanneer je beschikt over een archief, wil je dat dit toegankelijk is voor jou en je medewerkers. Het ordenen en beschrijven van je archief zijn de belangrijkste handelingen om het archief toegankelijk te maken en te houden. Bovendien garandeer je een efficiëntere werking van je organisatie omdat je minder tijd verliest aan het zoeken en terugvinden van je archiefdocumenten.  
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How should I best create (a sequential) order in my archive? How should I note this down? And how detailed should it be?
 
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If you have an archive, you want it to be accessible for you and your employees. Ordering and describing your archive are the most important actions for making and keeping your archive accessible. This also guarantees more efficient operations for your organisation because you spend less time searching for and locating your archive documents.  


Sometimes you need to look up older items for '''administrative''' reasons, and sometimes they might even have evidential value in a '''legal''' context. Your archive can also be a source of inspiration or reference framework for new artistic projects. So you need your archive for '''artistic or content-related''' reasons. There are also both internal and external people who are interested in the history of your organisation and want to use your archive or collection for '''research'''. A well-ordered and described archive helps with this.  
Sometimes you need to look up older items for '''administrative''' reasons, and sometimes they might even have evidential value in a '''legal''' context. Your archive can also be a source of inspiration or reference framework for new artistic projects. So you need your archive for '''artistic or content-related''' reasons. There are also both internal and external people who are interested in the history of your organisation and want to use your archive or collection for '''research'''. A well-ordered and described archive helps with this.  


==Je archief ordenen==
==Ordering your archive==
Ordenen is het aanbrengen van een logische structuur in je archief of collectie. Om een archief te ordenen, rangschik je de documenten, stukken en reeksen volgens een op voorhand vastgelegd systeem. Hierbij hou je rekening met de vorm, inhoud en context van je documenten. In analoge vorm kan je een logische structuur realiseren in kasten met schappen waarop mappen of archiefdozen bestaan. In digitale vorm kan het bv. om een mappenstructuur gaan.
[[File:Bundesarchiv Bild 183-22350-0001, Berlin, Postamt O 17, Päckchenverteilung.jpg|thumb|450px|Bundesarchiv, Bild 183-22350-0001 / Junge, Peter Heinz / [https://creativecommons.org/licenses/by-sa/3.0/de/deed.en CC-BY-SA 3.0, CC BY-SA 3.0 DE], via Wikimedia Commons]]
Ordering your archive or collection means giving it a logical structure. To organise your archive properly, you need to classify the documents, items and series in accordance with a pre-defined system, taking the type, content and context of your documents into account. You can achieve a logical structure in analogue form using folders or archive boxes in cabinets and on shelves. In digital form, you can use a folder structure.
 
[[Bestand:Schema archiefprincipes.png|750px|Schema archiefprincipes, [https://www.den.nl DEN] - [https://creativecommons.org/licenses/by-nc-nd/4.0/deed.nl CC BY-NC-ND 4.0]]
 
Organising all this ensures that:
*you and your colleagues know where documents need to be stored;
*documents can be located quickly;
*related pieces of information are stored together.


Ordenen zorgt ervoor dat:
Ordenen zorgt ervoor dat:
Regel 11: Regel 24:
* informatie die bij elkaar hoort ook bij elkaar wordt bewaard.
* informatie die bij elkaar hoort ook bij elkaar wordt bewaard.


==Je archief beschrijven==
==Describing your archive==
Een beschrijving creëert een extra toegang tot je archief, naast de toegang die een ordening al biedt. Door je archief te beschrijven in een catalogus of inventaris kan je informatie sneller terugvinden.
A description creates extra access to your archive, alongside the access provided by ordering it properly. Describing your archive in a catalogue or inventory means you can find the information you need faster.


Beschrijven zorgt ervoor dat:
Providing descriptions ensures that:
* je het overzicht behoudt over al je informatie en die van je medewerkers;
* you maintain an overview of all the information entered by you and your employees;
* je de informatie die je om goede redenen hebt bewaard en soms nodig hebt snel kan terugvinden via een lijst, catalogus, database of inventaris;
* you can use a list, catalogue, database or inventory to quickly find the information that you have saved;
* je je archief of collectie efficiënt kan beheren (denk bv. aan voorbereidend werk voor digitalisering);
* you can manage your archive or collection efficiently (e.g. preparatory work for digitisation);
* je goed voorbereid bent op een mogelijke overdracht van je archief of collectie naar een archiefinstelling of een cultureelerfgoedinstelling.
* you are properly prepared for a possible transfer of archives or collections to an archive institution or cultural heritage organisation.


''Auteur: Florian Daemen ([[AMVB]])''
''Author: Florian Daemen ([[AMVB|AMVB - Archive and Museum for the Flemish Living in Brussels]])''


[[Categorie:Tools/en]]
[[Categorie:Tools/en]]

Huidige versie van 19 apr 2024 om 12:12

Andere talen:

How should I best create (a sequential) order in my archive? How should I note this down? And how detailed should it be?

If you have an archive, you want it to be accessible for you and your employees. Ordering and describing your archive are the most important actions for making and keeping your archive accessible. This also guarantees more efficient operations for your organisation because you spend less time searching for and locating your archive documents.

Sometimes you need to look up older items for administrative reasons, and sometimes they might even have evidential value in a legal context. Your archive can also be a source of inspiration or reference framework for new artistic projects. So you need your archive for artistic or content-related reasons. There are also both internal and external people who are interested in the history of your organisation and want to use your archive or collection for research. A well-ordered and described archive helps with this.

Ordering your archive

Bundesarchiv, Bild 183-22350-0001 / Junge, Peter Heinz / CC-BY-SA 3.0, CC BY-SA 3.0 DE, via Wikimedia Commons

Ordering your archive or collection means giving it a logical structure. To organise your archive properly, you need to classify the documents, items and series in accordance with a pre-defined system, taking the type, content and context of your documents into account. You can achieve a logical structure in analogue form using folders or archive boxes in cabinets and on shelves. In digital form, you can use a folder structure.

Schema archiefprincipes, DEN - [https://creativecommons.org/licenses/by-nc-nd/4.0/deed.nl CC BY-NC-ND 4.0

Organising all this ensures that:

  • you and your colleagues know where documents need to be stored;
  • documents can be located quickly;
  • related pieces of information are stored together.

Ordenen zorgt ervoor dat:

  • jij en je collega’s weten waar documenten moeten worden opgeslagen;
  • documenten snel kunnen worden teruggevonden;
  • informatie die bij elkaar hoort ook bij elkaar wordt bewaard.

Describing your archive

A description creates extra access to your archive, alongside the access provided by ordering it properly. Describing your archive in a catalogue or inventory means you can find the information you need faster.

Providing descriptions ensures that:

  • you maintain an overview of all the information entered by you and your employees;
  • you can use a list, catalogue, database or inventory to quickly find the information that you have saved;
  • you can manage your archive or collection efficiently (e.g. preparatory work for digitisation);
  • you are properly prepared for a possible transfer of archives or collections to an archive institution or cultural heritage organisation.

Author: Florian Daemen (AMVB - Archive and Museum for the Flemish Living in Brussels)

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