Translations:Maak een ordeningsplan/mappenstructuur/16/en

Points for attention when introducing a classification plan or folder structure in your current operations:

• Think carefully before introducing a classification system. Test the classification system before briefing the entire organisation.
• Be consistent when following the classification system. It may only be adapted if everyone agrees.
• Appoint someone to be manager, but emphasise the need for shared responsibility. Be consistent when speaking to your colleagues if they don’t archive their documents in the right place.
• Avoid using the title ‘Various’ for folders and classification levels. It is not transparent and could contain anything in principle. The classification level title should let you know straight away what items you can find there.
• The earlier you get started, the better. The task only becomes greater if you wait until files pile up in offices or on the server and in the cloud.
• Paper and digital documents may be left out of your archive’s organisation while you’re still working with them, but it’s best to store them away correctly when you no longer need regular access to them. This will help you and your colleagues find the items faster at a later date.
• Schedule regular cleaning times to clean up all the analogue and digital documents that have been left on your desk(top) over the course of the week. This keeps everything well-organised and you can still rely on your memory. Place the documents in a logical way in the developed structure. You can read the best way to approach this in the Organise a digital clean-up or trash day section.